The Event Host Guide is the complete handbook for running a TEAM Alliance event, and it is a download. It runs to 157 pages, which is why it lives as a PDF rather than as a web page: it is a reference you work through over months, not something you read in a sitting.
It is written for whoever is organising, and it assumes you have never done this before.
Getting started
- 1. Introduction, what it means to be an Event Host, the impact on your community, and the support available to you.
- 2. Becoming an Event Host, the steps from interest to a confirmed event.
Planning your event
- 3. Event logistics planning, the decisions that have to be made early because everything else depends on them.
- 4. Posting your event, getting it listed so teams can find and register for it.
- 5. Volunteers, how many you need and what each one does.
- 6. Equipment and supplies, what you have to provide and what teams bring themselves.
Running your event
- 7. Event flow, how the day is shaped from check-in to awards.
- 8. Venue setup, turning a gym or a cafeteria into a competition space.
- 9. SRM competition day, running the Missions programmes.
- 10. SRC competition operations, running matches and Technology Trials, which works differently.
- 11. After the competition, the part most first-time hosts forget to plan for.
The three things to have open alongside it
The guide explains the thinking. These do the work.
- Event Host Planning Tool, a workbook with the budget and a task checklist you can assign and tick off.
- Event Agenda Builder, which works out the timings of your day from your team count, field count and start time.
- Example Layouts, for arranging the room.
Questions about hosting go to support@teamalliance.org.